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How to map LSP between XTRF and CAT tool
Hello, I wanted to ask if anyone know how to map an LSP (created specifically in XTM) between XTRF and XTM (but if you managed to do so between different CAT tool, like MemoQ - any advice would be helpful!).
Whenever I try to map the agency profile in XTRF with the LSP in XTM and I run a project with connector in XTRF, a duplicated vendor in XTM is created, instead of assign the existing LSP.
Any advice on how to approach it would be great!
Thanks
Convert a Provider into a Client
Hi everyone, We have a large volume of Providers who also need to be in our "Clients" list. We are wondering if there is any quick (maybe even massive) way to migrate/copy a Provider (or larger groups thereof) and make them into Clients, so that we do not need to re-create each one.
We tried exporting the data, but it came out very "dirty" and full of unreadable stuff.
Any advise or tips are welcome.
Hi Andreas
I'm afraid that there's no faster way than export/import.
When it comes to the export, you can customize the columns that should be exported, so maybe limiting the number of information could make it more manageable.
To add additional columns in the Job module
Hi all.
I have one more question. Is it possible to add additional columns in the Job module using filters to the Tabs of the Job Display tabs: Quantity (Job payables tab), Volume of words (not only from Smart project)?
Rates for specialization
We have vendors who work in various specializations. And each specialization at a different rate. Is it possible to make the program so that each specialization has its own rate? And not one rate for all specializations.
Hi Nick
Yes, it's possible. If you add rates manually please make sure to unselect the checkbox all specializations:
Now you will be able to select the specialization (or specializations) for the rate.
In this case, you will need to add each rate individually.
It works also when you import rates, you need to put each rate with its individual specialization in a sperate row.
Time-to-Quantity Conversion Expressions
Is there more information on how to use this field under Calculation Unit configurations? I would like to be able to enter a unit count (number of text-boxes for example) and have that automatically convert to Hours. I'm assuming the formula would look like this if we assumed 3 minutes per text-box
${minutes}*3/60
But can I use this when entering a new receivable? I don't know if this was the intention for this field and cannot find any information in the knowledge base.
Thank you!
Hi Donna
In general, that formula will work.
If you would like to generate a report with the number of text-boxes calculation units and present the results in hours it should work.
Quote / Project numbering
Hello - Using classic version - we have been using different Project numbers when a Quote is converted to a Project. We would like to consider moving back to using the SAME number for affiliated quotes and projects. 1) Is it allowed in XTRF to use the same number for both? 2) Is it possible to change after several years of doing it differently?
How do I send automatic job offers to Vendors in Classic Projects?
We want to start sending automatic emails to our vendors for specific projects only. What are the options for Classic Projects? Or would it be better to upgrade to Smart Projects and use the Job Offer option?
Classic Projects offer pretty much the same functionality. It is called Availability Requests.
You can send an Availability Request to any vendor (or >1 vendors) you like and let them accept or reject the offer. Go to Job > Requests.
One step forward would be to come up with Vendor Selection Rules, which are basically filtering templates for appropriate vendors. In addition to standard, job-based context (type, languages, specialization), you can add other filters, like custom fields, categories and other. You can quickly get results according to those and rely on them to send Availabilty Requests by hand.
Finally, you can use the Vendor Selection Rules in an automation. A special step, preceding the jobs is set up on the Workflow Definition level, which uses one of these Vendor Selection Rules to send out invitations. There is a tab "Availability Requests" in every Task, which will inform you about the outcome of the automation.
Whichever method you use, you can rely on either of two assignment rules: 'first one wins', or 'PM will decide'.
This is one big difference compared to Smart Projects and their Job Offer.
The other significant difference is lack of cascading offers.
More reading here
https://knowledgebase.xtrf.eu/display/XTRFHelp/Assigning+a+Vendor+within+Availability+Requests
Automatic payment reminders
Hi All,
I am trying to figure out whether it is possible to set automatic payment reminders for the clients' unpaid invoices somewhere in the XTRF. I have to admit that I did not find any solution other than sending the reminders manually.
What I am looking for is a setting that would send a reminder to a client when an invoice is 3 days overdue (for example). Is such an option available?
Thank you for your advice.
Applying overall project discount
Apologies if this has already been asked elsewhere, but is there anyway of applying a bulk discount to the total cost of a project rather than going through language by language?
I even tried setting a discount at client level in their price profile but it didn't have any affect on the quote when I created it.
If this isn't currently possible I think it would be good to vote on it as I believe many people would benefit from being able to apply an overall discount, especially on projects with over ten target languages.
Multiple source languages in Smart Projects
Is there a way of adding multiple source languages into a Smart Project for quotation purposes.
For example, I have a project with 18 target languages. The client requested translation from EN-US, however it works out more cost effective for them to translate into ES-ES and PT-PT first, before adapting the content from ES-ES to ES-419 and PT-PT to PT-BR.
I want to be able to show them in the same quote, as well as in the same project. Is there anyway that this can be done?
Alternatively, can this be done with Classic Projects?
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