Questions?

They are answered by the XTRF community and our experts

+13
Under review

Tracking vendors' rejected job offers

Seyma Albarino 12 months ago in Home Portal / Smart Projects updated by mark 6 months ago 5

We would like to be able to track the number of job offers a vendor has rejected. Is that possible? If so, where is the data stored and how can we access it?

Answer

Rejected and unanswered Job Offers are not stored anywhere. It is not possible to tell who got the offer after you assign someone to a job. 

+10

Language pair Any >> Any (DTP & other services)

Seyma Albarino 1 year ago in Home Portal updated by Brook Braithwaite 2 months ago 9

Certain vendors, especially agencies and DTP providers, tend to select "All Languages" as their language pairs, and this appears as Any >> Any in their XTRF profile. 


We've found that this seriously messes up our data because these vendors appear in searches when they really shouldn't: If we have a translation agency that specializes in Indian languages but has Any >> Any in their profile, they'll appear in a search for vendors providing ES > EN translation. 


Outside of getting the vendor to select specific languages, is there any way to work around this? (It would be very time-consuming for us to go in and modify all these vendors' language pairs.) Can we make sure vendors with Any >> Any don't appear in our searches? 

+9
Answered

Wrap up of memoQ projects after completion in XTRF

How are you XTRF/memoQ users handling the wrapping up of projects in memoQ? Currently there is no API command (to my knowledge) that allows XTRF to wrap up a completed project in memoQ. This leads to lots of unwrapped memoQ projects and therefore to lots of Working TMs as TM reference material in new XTRF projects.


So far we have had to ask our PMs to wrap up projects manually. PMs currently do this once a week to reduce the amount of Working TMs in XTRF, as the wrap-up action submit Working TM to Master TM in memoQ.


I had asked XTRF to incorporate a wrap-up API call from XTRF to memoQ when the XTRF project is closed, as this seems to be the most logical and practical time to run this action. However, I was told that this is not a common request by XTRF/memoQ users. Therefore, I would like to check with all of you in case I am missing something.


Thanks in advance!

Sancho

Answer

The best solutions we know to wrapping up the projects in memoQ have been already posted in this thread (thank you all for that!). We agree Automatic CAT Tool Project Wrapping by XTRF would be a useful feature and we encourage you to vote for this development idea and help us design the automation by answering the questions there. The more votes it collects, the sooner it will be available :)


As for sharing the project TM with the vendor, let's keep it as a separate discussion.

+9
Under review

Best way to monitor status of many projects

We have been using Smart Projects for almost 9 months now and have found workarounds for most situations. But from time to time, we want to make sure we are not falling into bad habits, but instead are using the system as efficiently as possible. To this end, I wanted to get the community involved to see what you have found to be the best way to monitor the status and need for action for numerous projects at the same time, e.g. at least 50-100 open projects simultaneously.


So far we have used a hybrid approach of:

* List of open projects

* List of jobs due today or earlier

* Systematically adding an internal "project preparation" step to all projects, which we only set to Ready once all vendors have been assigned, finances are verified, and the project confirmation to customer has been sent out


While this works fairly well, it is surely not ideal. The main purpose of a project management system is to have a clear and organised overview of running projects and jobs. The Smart Projects Dashboard is, at best, a half-hearted effort to achieve that. And the Notification section in the top bar is not practical or reliable at this point (see other threads on this topic).


So as we wait for a better solution to be developed, what other ways have you found to be effective in keeping an overview?

+9
Answered

Who is on vacation today/this week?

Michal Shinitzky 2 years ago in Home Portal updated by J_N 1 year ago 4

Hello,

I would like to know how to create a display (on my dashboard or anywhere else) that presents who is on holiday today/this week/any other selected date rage.

Pls advise how to to do it, as I couldn't find instruction anywhere.

thanks!

+7

How do you manage MTPE words in the Match Type Grid?

Aureliano 2 years ago in Home Portal updated by Joanna 1 year ago 1

We have many clients that are using Machine Translation and we have to assign a rate for that Match Type both for clients and vendors. We use memoQ as our CAT Tool. XTRF is telling me that it is impossible to add a line to the Grid. How do you handle this?

+6

Mapping custom fields in memoQ integration

It would be great if custom fields from XTRF project could be mapped to memoQ project fields through integration. Without this, more advanced automations become half-manual, which is not quite the trend the industry is going.

+6

O365 Add on (Excel)

Robrecht Belien 1 year ago in Home Portal updated by Martynas Juodis 9 months ago 10

Hi,

I really love the google sheets add on to get the smart views.

Are there any plans to create the same for O365 (Exel) ?

If not I'm willing to develop it and maybe someone would like to help.

+5

Add instructions to specific job in workflow

MindyK 1 year ago in Home Portal / Classic Projects updated by Sancho Leath 1 year ago 2

I have many workflows, and am wondering if there is the option to place instructions within a specific job, in a specific workflow, so I don't have to add the same instructions each time. Is it possible to do this in the workflow configurations?

+5

Notification of notes from vendor?

Meghan Cooper 1 year ago in Home Portal / Classic Projects updated by Donna Meyer 11 months ago 3

Is there any configuration to trigger an automated email notification when a vendor leaves a note on a project (located: Task > Job > Instructions > Notes from Vendor to PM)? Or a view that would showcase this easily. We frequently have projects with 45+ language combinations, and it is not feasible to look in each job to see if a note is there (and vendors sometimes leave notes there instead of emailing us, assuming we will notice). This is referring to Classic Projects.