They are answered by the XTRF community and our experts
Hello, and happy new year everyone!
For the past few months, I’ve been realizing that at my company, our use of XTRF has been limited - limited because we’ve created our processes and workflows based on our own experience & creativity (or lack thereof) and because there are few best practices for us to follow as a guide. There are a lot of people on this forum doing very creative work, and I frequently come across nuggets of information that help us improve our processes. But I’d like to do more of that, and I was hoping that I wasn’t alone. :)
Here is my thought, I’d like to create a user-directed web-based series of meetings that would allow us to share how we all use XTRF. It could be a monthly 1-hour web call with rotating presenters. My thought is we’d collectively come up with a list of topics to discuss. Then an individual who has good experience on the selected topic would prepare their best practice to share. The presentation should be around 20 minutes and then allow the remaining time for discussion. And because I’m a Smart Project user, I’d want to focus on Smart Projects.
Of course, we’d have to pay attention to privacy issues, not sharing client/vendor data, pricing information, and no live data, etc.
And just so everyone is clear, I’m not interested in a bitching session, but time spent to really try to learn from each other.
If there is interest in this, I’d be happy to try to kick off a Smart Project Best Practices Web Group. Please post your thoughts here, and if it makes sense, I’ll give it a go.
I think that an XTRF user conference is an idea whose time has come. We could get to meet your team, share tips and tricks, network between LSPs and translators, have master classes à la memoQfest, see use case presentations, etc.
What do you think?
Virtual Column / Custom Columns... are they consistent between implementations? Can we create a repository?
I've been thinking about virtual columns and how many I need to create, and how many others seem to need it also. There seems to be a lot of redundant work going on in this situation. So a few questions about this...
1) Are virtual column consistent among implementations? I mean, if I give someone my virtual column code, will it work on their system?
2) If so, would XTRF consider creating a library of virtual columns that we could access and use?
3) And would other users be interested in sharing and creating a code repository of some sort, that we could use and share among each other?
Hello, Is it possible to apply a filter from the "all vendors" section and display all the vendors working in the same language combination, filtred by their price? thanks a lot Gae
You can see the rates when you are in the price profiles section, but you have to apply at least these four filters to be able to do so:
1. Job type
2. Source language
3. Target language
4. Calculation unit
Then you should be able to see them.
For some reason, I thought or assumed, it was an available option under the Smart Project views. But it seems to not be available. Would people be interested in having this added to our list of things we'd want to see happen?
I am curious about the report module. I'm finding it very limited and only useful in very specific ways. Most of the time my reporting on XTRF data is about me creating custom project/quote/opportunity/Invoice views, exporting them for a time period, and manipulating in Excel. I'm finding the report module not so robust.
I am wondering if I'm looking at the reporting module wrong and if I don't understand the capabilities? Or do other people have a similar experience?
And if you are having success using the report module, what are you using it for? What reports are you finding useful? Are they custom reports or built in?
We're trying to use XTRF to evaluate an on-time delivery metric. We can compare the project deadlines to the project close date. However, in many cases, the date a project is closed is different than when it was delivered. And if you go into an old project to change something, the project close date then updates.
I started looking at "Actual delivery date and time" and realized that I have no data in this field.
So two questions.
1) Do others have a metric of on-time delivery in XTRF? How do you do it?
2) What is the "Actual delivery date and time" supposed to track? Are we doing something wrong? Is this field not used in Smart Projects?
I think this would fall in a feature request, but I'm curious if others find this as a need.
We have many clients that want us to deliver their files in different ways. Sometimes the XTRF email with link is fine. And sometimes it doesn't work for a client. At times we have to use proprietary systems, dropbox, simple email with attachments, secure email... There are many variations on what the clients want.
I would love to see customizable file delivery options that are a setting at the client level. Maybe all it does is select between the XTRF standard email/link, and a customizable text has a link to the files and text the PM could cut and paste with information about the system that has to be used for that client...
Currently, we include this information in the client notes, but sometimes a PM will miss it, and besides, it adds additional steps. I could add a custom variable, but we have an ever expanding list of custom variables that the PMs have to review. It would be best to be able to have a field that somehow adds functionality to the "send files" option in the project view.
And happy 2020 to all!!
Here's a minor suggestion that I didn't see. It's not a huge issue but it does add up. When adding projects you need to add start and end dates for each step of the workflows (at least in Smart Projects). You need to click a drop-down menu to add each start and end date. Each one takes a fraction of a second to load, and then it may take time to scroll/click to the date. By having to do this twice, the time adds up.
It could be helpful to make the start and end date-selectors be a single dropdown. Here are two examples... The first has two columns, one for the start one for the end. The second allows people to highlight a start and end in a single mouse stroke.
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