They are answered by the XTRF community and our experts

Under review

Sharing Virtual Column Code

mark 2 years ago updated by Jelle Maes 10 months ago 69

I'm just trying to find a place to share virtual column code...

Under review

Starting a web-based group meeting for shared learning

mark 1 year ago updated by Jesus Angel Morato Morato 4 weeks ago 98

Hello, and happy new year everyone!

For the past few months, I’ve been realizing that at my company, our use of XTRF has been limited - limited because we’ve created our processes and workflows based on our own experience & creativity (or lack thereof) and because there are few best practices for us to follow as a guide. There are a lot of people on this forum doing very creative work, and I frequently come across nuggets of information that help us improve our processes. But I’d like to do more of that, and I was hoping that I wasn’t alone. :)

Here is my thought, I’d like to create a user-directed web-based series of meetings that would allow us to share how we all use XTRF. It could be a monthly 1-hour web call with rotating presenters. My thought is we’d collectively come up with a list of topics to discuss. Then an individual who has good experience on the selected topic would prepare their best practice to share. The presentation should be around 20 minutes and then allow the remaining time for discussion. And because I’m a Smart Project user, I’d want to focus on Smart Projects.

Of course, we’d have to pay attention to privacy issues, not sharing client/vendor data, pricing information, and no live data, etc.

And just so everyone is clear, I’m not interested in a bitching session, but time spent to really try to learn from each other.


If there is interest in this, I’d be happy to try to kick off a Smart Project Best Practices Web Group. Please post your thoughts here, and if it makes sense, I’ll give it a go.



Hey, here's an idea, create an annual XTRF user conference!

Jaime Zuniga 1 year ago updated by Łukasz Kaleta (Senior Customer Success Manager) 5 months ago 3

I think that an XTRF user conference is an idea whose time has come. We could get to meet your team, share tips and tricks, network between LSPs and translators, have master classes à la memoQfest, see use case presentations, etc.

What do you think?


Virtual Column / Custom Columns... are they consistent between implementations? Can we create a repository?

mark 2 years ago updated by Dennis Rosenbaum 2 years ago 7

I've been thinking about virtual columns and how many I need to create, and how many others seem to need it also. There seems to be a lot of redundant work going on in this situation. So a few questions about this...

1) Are virtual column consistent among implementations? I mean, if I give someone my virtual column code, will it work on their system?

2) If so, would XTRF consider creating a library of virtual columns that we could access and use?

3) And would other users be interested in sharing and creating a code repository of some sort, that we could use and share among each other?


Is it possible to filter all vendors list according to their price?

spap2002 1 year ago updated by Alex 1 year ago 6
Is it possible to apply a filter from the "all vendors" section and display all the vendors working in the same language combination, filtred by their price?
thanks a lot


Tomas Buchta 1 year ago

Hello Gae,

You can see the rates when you are in the price profiles section, but you have to apply at least these four filters to be able to do so:

1. Job type

2. Source language

3. Target language

4. Calculation unit

Then you should be able to see them.


Is "Multiple Change" available in Projects?

mark 9 months ago updated 9 months ago 4

For some reason, I thought or assumed, it was an available option under the Smart Project views. But it seems to not be available. Would people be interested in having this added to our list of things we'd want to see happen?

Searching answer

Questions about how people use Report module

mark 2 years ago updated by Thijs Senten 11 months ago 38

I am curious about the report module. I'm finding it very limited and only useful in very specific ways. Most of the time my reporting on XTRF data is about me creating custom project/quote/opportunity/Invoice views, exporting them for a time period, and manipulating in Excel. I'm finding the report module not so robust. 

I am wondering if I'm looking at the reporting module wrong and if I don't understand the capabilities? Or do other people have a similar experience?

And if you are having success using the report module, what are you using it for? What reports are you finding useful? Are they custom reports or built in?


Under review

Trying to determine on-time delivery... "Actual delivery date and time" doesn't seem to fill...

mark 2 years ago updated by Jolanta Wantuła 2 months ago 6

We're trying to use XTRF to evaluate an on-time delivery metric. We can compare the project deadlines to the project close date. However, in many cases, the date a project is closed is different than when it was delivered. And if you go into an old project to change something, the project close date then updates. 

I started looking at "Actual delivery date and time" and realized that I have no data in this field. 

So two questions.

1) Do others have a metric of on-time delivery in XTRF? How do you do it?


2) What is the "Actual delivery date and time" supposed to track? Are we doing something wrong? Is this field not used in Smart Projects?


Work Log Not Logging Out...

mark 2 years ago updated by Olga Haznaci 11 months ago 1

We have the work log module that we thought gives an imperfect yet somewhat adequate overview of approximate PM time spent on projects. But I was looking at our logs and we seem to be having an issue. 

One of our PMs keeps project tabs open and at times doesn't come back to them. The work log settings as an option for "Time required to determine that user is offline (in minutes)". 

We assumed that it would mean that after five minutes of inactivity, the work log would no longer track hours.

Yesterday, the PM mentioned above, clicked on a closed project to review the details, and then left it open in an unused tab for a few hours. In the end, three hours of PM time was tracked to that PM and to that project.

Is this a bug? An error? Or are we using it wrong? Why wouldn't it time out after 5 minutes like the settings said.

Does anyone else have any experience with this? I haven't noticed this before, so is it possible that something changed with version 7?? Any suggestions? Do we need to train our PMs to close tabs after they are used so the time tracking works?



Change customers?

Ted 2 years ago updated by Konrad Gorszczak 2 years ago 3

One of our PMs chose the wrong client when starting a project.  We didn't notice until the invoice was returned.  Is there any way I can change the customer?