Questions?

They are answered by the XTRF community and our experts

0

Vendor invoicing: Can a vendor apply a discount when they create the invoice in XTRF?

Hallo all,

let´s say we have issued a PO for 100 EUR to a vendor.

Can they issue an invoice with a 2% discount (e. g. for faster payment)? In other words, will their invoice be rejected if it doesn´t match exactly the PO amount?

Thanks,

Veit

0

Automatic emails not received

Dilyana - Omniage 12 months ago in Vendor Portal updated by Meghan Cooper 7 months ago 6

Hello,

My question concerns automatic emails with PO sent to the providers. The email adresses are correct, by default the emails are sent to the linguists with the project manager in Cc. The PM receives the email but it does not reach the linguist. This is the case with some of the linguists not all of them. Can you please let me know what could be the reason?


Thank you.

0

Error when vendor tries to sign-up

Kindly see attached for reference.


This error pops up when a vendor tries to complete their registration.


How should I advise them?

0

After the last update, job sorting selection won't keep applied

ilgindmn 1 year ago in Vendor Portal updated 1 year ago 2
I usually sort the jobs by deadline and the jobs would stay sorted after I navigate between them and come back to the Jobs tab. After the last update (today), when I finish a job and come back to the Jobs, they are always randomized. So I have to sort them by deadline after every single job. Could you please fix this issue so that the applied sorting persists?

0
Under review

Notification for translator holidays

Levent Yildizgoren 1 year ago in Vendor Portal updated by Bartosz Budzyński 1 year ago 3

Hello, is there a setting in XTRF that sends notifications when a translator adds a holiday in Vendor Portal?

I know how we can check their availability but I would like to receive a notification when they add a holiday so I know about their holiday beforehand and I wouldn't need to check their holidays in their profile every single time.

Thank you!

Answer

There is no notification for such action. 

The point of tracking holidays in XTRF has always been to be able to display and compare who is available in a single view. 

Whether you are browsing them the main Vendors Browse, or within Select Vendor context for a single job, you can bring the column Availability to display and immediately see who is on and who is off on a given day. 

Sending notifications is a little problematic to figure out. Who should receive such notifications and what would you do with it? Should a similar notification be sent when someone calls off their holidays? 
You can't possibly remember all Vendors' holidays and when it comes to noting down their unavailability - well there's the Availability column to do exaclty that. 

0

LAST ERROR: 554 5.7.1

Mihai Petrescu 1 year ago in Vendor Portal updated 1 year ago 2

Hello,

I try to send an invitation to a vendor to complete the profile as a translator and I get this back:

Your message(s) did not reach intended recipients.

MESSAGE #1

FROM: xxxxxxx@xxxx.com

TO: xxxxxxx@xxxx.com

SUBJECT: "Complete your registration!"

CREATED AT: 2019-04-01 14:52:11.424

LAST ERROR: 554 5.7.1 <xxxxxxx@xxxxx.com> Relay access denied.

Any suggestions?

Thanks.

0

Question for Italian companies: vendors different and multiple tax rates

Raffaella 1 year ago in Vendor Portal updated by Bartosz Budzyński 1 year ago 1

Hi there, 

we are setting up the software and we cannot find how to setup different rates for different vendors (4% INPS, -20% ritenuta d'acconto, +22% IVA). 

How are you dealing with this issue? 

Thank you in advance

0
Answered

Can a vendor pull out of a job they've already accepted?

Seyma Albarino 1 year ago in Vendor Portal updated 1 year ago 2

Within the vendor portal a vendor can accept or reject a job offer, but I'm wondering if there's a way a vendor can indicate to us that they can no longer complete a job they accepted. Currently, they can email us outside of XTRF, but is there a way to do it in XTRF? There doesn't seem to be a button for this. Would the best option be for the vendor to leave a note for the project manager?

Answer

Hi Seyma

I'm not sure if the note for the PM is the best option here. This note is available for the PM after Vendor completes the job in the Vendor Portal, so technically the Vendor needs to complete the job to push info that the job can't be completed. IMHO that would cause more trouble than its worth.

I think that currently, the safest option is an e-mail directly to the project manager.

Best regards,

Marek

0
Answered

Re-invite vendors to vendor portal

Kristine 2 years ago in Vendor Portal updated by Marek Joniec (XTRF Product Manager) 2 years ago 1

Is there a nice way to re-invite vendors to the Vendor portal? We are going live any day now and have several thousands of vendors. SOME of them have been invited to the vendor portal during our testing and learning period. Sounds dreadful to sort manually through all of them to find who has been invited and who hasn't. Maybe there is a way to find them quickly? Thank you very much in advance! 

Answer

Hi Kristine

From the technical perspective, you can select all vendors on your list and send them the invitation to the Vendor portal. 

System will send invitations only to the contacts that don't have an active account yet, at the same time ignoring Vendors who already activated their account in the Vendor Portal.

So, in this case, I wouldn't focus too much on who is already using the portal, let the system deal with that.

Best regards,

Marek

0
Answered

Can we lock rates?

Hello,

is there any way we can lock rates for vendors so that they cannot modify them when accessing their profile on vendor portal?

Thanks!

Answer

Yes and no. 

Vendor Portal has two options for making changes on one's profile: 

- changes allowed

- changes requested

You may keep the first option - Services - checked, so that a Vendor can request changes to their profile. Such request is then sent for review to the vendor manager (Head Recruiter) and locked until reviewed, making any further changes / requests impossible. 

If this is not enough, propose an idea on the Product Development Ideas forum for an improvement.